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Volunteer-Resources_Volunteer-Toolkit

Volunteer Toolkit (VTK)

Your Newest Time-Saver

Girl Scouts Spirit of Nebraska is preparing to launch the Volunteer Toolkit (VTK): a comprehensive digital tool accessible on your computer, smartphone and/or tablet that is the primary support resource for troop leaders who work with K–5th grade troops.

What does that mean in people-talk? It means that we have a new resource with a transformative purpose: to save our volunteers precious time as you plan, organize, and manage your troop activities with the girls, and more time doing the things that you imagined when you stepped into your volunteer role: changing girls’ lives through amazing experiences!

Here is a link to YouTube videos that demonstrate the many features of the Volunteer Toolkit.

Here are a few frequently asked questions:

What will I find in the Volunteer Toolkit?

You will find the five areas below to help you manage your troop with ease.

  • My Troop: This allows you to manage your troop contacts, renew membership, and communicate with parents.
  • Year Plan: This allows you to broadly manage your troop year based on what girls want to do. When you log into VTK for the first time, you will see three year-plan options for your girls to choose from including one Girl Scout Badge year and two Girl Scout Journey year plans based on the It’s Your Story−Tell It Journey and the It’s Your Planet−Love It Journey. The first two meetings of each of these year-plans will help you decide, in partnership with the girls, which to follow.
  • Meeting Plan: This will also allow you to set your meeting calendar including meeting locations, date and time. In this area, you will view meeting details including activity descriptions, meeting aids, materials lists and more.
  • Resources: Here you can also customize activities, delete activities that your girls wouldn’t enjoy and replace them with new activities. You can easily create your own activity or replace it with an activity from within the toolkit. Here you can find additional resources to support the activities that your girls choose, Safety Activity Checkpoints, all meeting aids and other helpful resources.
  • Finances: This will allow you to submit your troop financial report to the council and share it with parents. Keep in mind, you will still have to submit your troop bank statement.
How do I access the Volunteer Toolkit?

Beginning in May when the VTK goes live, you will enter your login credentials on our website to gain access. The VTK integrates right into the council website to allow the leader to seamlessly go back and forth between the website and the VTK.

Will there be training for the Volunteer Toolkit?

The toolkit is designed to be intuitive and require no formal training, however, video tutorials will continue to be made available via YouTube.

Will all troop leadership have access to the toolkit?

Leaders and co-leaders for K-5 troops will have full access of the toolkit while grade 6-12 troop leaders and co-leaders will be able to use the toolkit to communicate with parents and see troop finances. Parents are able to view troop meeting information. In future releases, the VTK will grow its user audiences to other troop volunteer roles such as Troop Cookie volunteers.

What about parents?

Parents will be able to access the VTK to see what their girl's troop or group is doing (e.g. meeting information and which badges and Journeys she is working on).

Why is the toolkit only for K-5 troops?

Going digital is a new direction for our national organization. In order to use our resources wisely, we had to narrow our focus as a starting point. That doesn’t mean that we care more about younger girls than older girls. Older girls are very important to us! There will be access for older girl troop leaders and co-leaders to the My Troop, Resources, and Finances tabs. They will not have the Journeys Leader's Guides or year-plan content available, but they will get to “Create Your Own” year-plan. We look forward to offering additional updates as soon as they are available.

What if I don’t have internet at my meeting place?

How will I access program materials? You can easily download the materials to your device or print them to take to your meeting. Also, the VTK can be accessed on a tablet or smart phone, which may expand options where it can be used.

What about volunteers who don’t have home internet?

The toolkit is not an app so that means that it can be accessed from any computer or device. Libraries are a great resource for volunteers who don’t have access to the internet at home. They can print meeting plans or download them to their personal computer or drive.

Why has Girl Scouts decided to go digital?

We have heard about all of the hours that Girl Scout volunteers spend supporting troops. VTK is designed to help cut down the amount of time it takes for a volunteer to manage their troop including planning meetings (in partnership with the girls), communicating with parents and finding support resources. The VTK puts all of this at their fingertips by having a central location for all of their Girl Scout “stuff.” Now volunteers can easily find resources, access the website, and communicate with parents all in one spot.