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Troop Finance Reports: What You Need to Know

August 21, 2026

Managing troop finances is an important part of creating a successful Girl Scout experience. Whether your troop is saving for a big adventure, planning activities, or simply covering the cost of badges and supplies, keeping accurate financial records helps ensure girls have the opportunity to make decisions and lead their Girl Scout experience.

Each year, troops and service units with checking accounts are required to complete a Troop Finance Report (TFR). While completing this report may feel like one more thing on your summer to-do list, it is an important tool that helps keep troop finances organized, accurate, and on track.

What is a Troop Finance Report?

A Troop Finance Report is a reconciliation of your troop’s financial activity over the past year. It compares your troop’s records with your bank account activity to make sure everything matches and is accounted for.

The report helps Girl Scouts Spirit of Nebraska:

Maintain required records of troop funds
Ensure troop accounts are current and accurate
Support volunteers in managing troop finances
Identify and correct mistakes or unexpected account activity

This process is not about scrutinizing how troops spend money. It is about making sure funds are being used to support girls, creating girl-led experiences, and providing an extra check that troop finances are accurate.

Completing a TFR has helped volunteers catch accidental errors, such as a personal purchase made with the wrong card or unfamiliar transactions that needed attention. Reviewing your troop finances regularly helps protect your troop and its members.

Who Needs to Complete a Troop Finance Report?

All Girl Scout troops and service units that maintained a checking account at any time during the 12-month period ending June 30 must complete a Troop Finance Report.

Individual Girl Members (IGMs) do not complete a Troop Finance Report, as they do not maintain troop checking accounts.

The report must be completed by troop leaders and reviewed by both registered, background-screened volunteers listed on the account. Both leaders should review the information and confirm that it is accurate.

If your troop is disbanding, you still need to complete a Troop Finance Report if your troop had an active account during the past year. Reach out to your Troop Support Specialist for guidance.

When is the Troop Finance Report Due?

Troop Finance Reports are due by June 30 each year.

You will also need to include your most recent bank statement (the statement closest to June 30).

If you experience technical issues or an unexpected situation that prevents you from submitting your report by the deadline, please contact your Troop Support Specialist and let them know when you expect to complete it.

How Do I Complete a Troop Finance Report?

The best way to make completing your TFR easier is to keep your troop finances updated throughout the year.

Beginning July 1 (or after your final June balance is recorded):

Record all troop income and expenses throughout the year.
Keep receipts and financial records organized.
Use the Troop Finance Report spreadsheet as a running record of transactions (recommended best practice).
When June arrives, gather your most recent bank statement.
Complete and submit your Troop Finance Report.

Using the spreadsheet throughout the year can save time and make the reporting process much smoother. It also helps ensure your troop’s records match your bank statements and makes it easier to complete the online form when submission time arrives.

Ways to Submit Your Troop Finance Report

Girl Scouts Spirit of Nebraska offers several ways to complete your Troop Finance Report:

Online Troop Finance Report Form
The online form allows volunteers to enter troop income and expenses electronically. Once submitted, it is sent directly to the GSSN Finance Department.

Volunteer Toolkit (VTK)
Troop Finance Reports can also be completed through the Volunteer Toolkit.

PDF Form
A printable PDF version is available for volunteers who do not have electronic access. This option should only be used when needed.

What Information Will I Need?

The Troop Finance Report asks for information including:

Troop Information

Troop number
Service Unit (or school, if your troop is organized that way)
Grade levels
Number of girls in the troop
Troop leader contact information
Whether the troop is disbanding

Bank Account Information

Bank name
Routing number
Account number
Current account signers

Financial Information

Beginning balance
Income received
Expenses paid
Notes or explanations for future plans, trips, or unusual transactions
Keep receipts and financial records organized (receipts are not required to be uploaded, but should be retained for your troop’s records).

Acknowledgement

Confirmation that both troop leaders have reviewed the information

Common Questions

Do both troop leaders need to sign the report?

Both registered, background-screened adults should review the troop finances before submission. For online submissions, follow the instructions provided on the form.

Do Troop Support Specialists need to sign the report?

No. Troop Support Specialists do not need to sign the report. Their contact information may be entered where requested.

What if my troop has no changes to report?

A Troop Finance Report is still required if your troop had an account during the reporting period.

What if my troop’s bank account information has changed?

Volunteers are responsible for making sure troop account information stays current. If account signers, addresses, or other account details change, update your bank information and submit an updated Bank Account Information Form.

What if I am using a form from a previous year?

Please make sure all contact information and addresses are current before submitting. Using outdated information may delay processing.

Need Help?

Your first resource for questions is your Troop Support Specialist. If additional assistance is needed, they can connect you with the Accounting team.

Thank you for taking the time to complete your Troop Finance Report and help ensure Girl Scouts have the resources they need for meaningful, girl-led experiences.